Admin and Finance officer-Re-Advert at Concern Worldwide Full Time

Job Purpose:

• The purpose of the position is to manage Concern world wide’s Emergency Nutrition Response Project supported by HPP, in HR/Admin and Finance activities in line with professional principles and Concern Worldwide Ethiopia’s rules and regulationsAdmin and Finance officer. & co-ordinate and manage Concern’s fleet to ensure efficient and effective operation in the Office.  Provide effective and efficient HR and Admin related services to staff working for the Office.

Main duties & Responsibilities:

Financial Responsibilities

• Coordinate with other team members to complete financial requirements for Action plans and prepare reports for relevant parties such as Government, Concern and Donors as necessary.
• Undertaking other standard financial requirements such as weekly cash count, surprise cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests.
• Prepare and Check monthly financial report
• Ensure adequate fund/cash held in programme for planned activities
• Ensure the following deadlines are adhered
• Monthly cash books and bank books
• Cash requests from the fields
• Cash transfers to fields and others
• Responsible to fill the gaps when cashier is on annual leave
• Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any.
• Responsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes.
• Ensuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the programme
• Work closely and provide  technical support to the Cashier
• Check and review the external work done before any payment is effective
• Review and check monthly staffs’ payroll before the payment is effected

HR & Admin Responsibilities

• Maintain and update personnel files of all staff at the project, including all documentation as required in line with Concern HR Manual guidelines. Manage and record staffs’ annual leave roster and ensure all annual leave is used within the current year. Record and manage all staff related leaves such as Compensatory Time Offs, sick leaves as per Concern’s HR Manual.
• Manage and address all staff personal issues following the Concern HR Manual guidelines
• Prepare HR report
• Provide the necessary materials and equipment to project staff for their day to day activities
• Receive, screen, log and route programme-related correspondences and maintain an
• effective follow-up system
• Monitor and follow-up on the performance (PDR) of all staff working in the Sub-office.
• Maintain high standard of Health and Safety within the working environment.
• Maintain good working relationships in the workplace.
• Perform other duties assigned by line manager

Additional Duties

• Perform other duties assigned by the line manager for the accomplishment of programme objectives.

Emergency response:

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity :

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
•  Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability:

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
•  Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Safeguarding:

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
•  Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Person specification:

• BA Degree or College Diploma in accounting, management and the related field of studies with a minimum of three years  or five years relevant experience respectively
• Profound experience in finance, administration, logistics and HR Management
• Computer literate
• NGO experience in emergency projects is an advantage
•  Good communication and report writing skills

Competencies:

• Ability to communicate effectively in both oral and written English.
• Good interpersonal skills and team player with sensitivity to cultural diversity
• Ability to work under pressure
• Strong interpersonal and communication skills
•  Computer proficiency