Deputy Asset Manager at National Election Board of Ethiopia(NEBE) Full Time

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Deputy Asset Manager position who meet the following requirements to apply.

Required number: One

Reports to: Asset Manager

Duty station: NEBE Head Quarter, Addis Ababa

Duration: 12 months with a possibility of extension

Expected Start Date: Immediately after concluding the contract

PURPOSE OF THE ROLE

The Deputy Asset Manager is responsible to provide support for effective administrative control of expendable and non- expendable NEBE assets, assets disposal and renewal of inventory data, executes processes and transactions ensuring high quality and accuracy of work. S/he also supports in managing the operations of the asset management team.

MAJOR RESPONSIBILITIES

• Responsible for full life cycle Physical Assets Management at NEBE;
• Organize receiving function (Receive, inventory, and label company’s assets; Check shipments when they arrive to ensure that all goods meet specifications and corresponds to the order);
• Maintains inventory for the warehouse and other storage locations, updating it accurately and timely for all stockroom items;
• Keep the related documents in an organized and easy to access manner;
• Update records;
• Ensure old assets are disposed, following government rules and regulations;
• Establish automated workflow for the Asset and Inventory management system in collaboration with the manager;
• Keep up to date the inventory in order to meet the organization needs;
• Lead the bi-annual physical inventory process and adjust the asset system;
• Reconcile physical inventory with assets data managed by financial tools in the organization and investigate any inconsistencies;
• Develop a good working relationship with internal clients and share information on a regular basis;
• Comply with laws, regulations and existing standards;
• Prepare periodic reports;
• Perform other activities given by the asset manager.

REQUIRED QUALIFICATIONS

• MA/BA Degree in Procurement, supplies management, logistics, supply chain management or related fields from recognized university
• A minimum of 4 years’ experience for MA or 6 years for BA.

SKILLS AND COMPETENCIES

• Ability to communicate both verbally and in writing working effectively, especially for taking oral and written instructions and following established procedures;
• Ability to use inventory softwares, IFMIS or similar asset management systems;
• Proficiency in Microsoft office;
• Attentive to details with high level of accuracy;
• Ability to work under pressure to meet deadlines;
• Complete tasks with limited supervision (proactive);
• Demonstrating strong communication and presentation skills;
• Willingness to adhere to all principles of confidentiality and impartiality (Not being a member of any political party);
• Ability to show initiative, good judgment, and resourcefulness;
• Fluency in English and Amharic required (written and spoken).