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INTRODUCTION:
Save the Children International (SCI) is the world’s leading independent organization for children. Our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Recognized for our commitment to accountability, ambition, collaboration, creativity and integrity, our work takes us into the heart of communities, where we help children and families help themselves. We work with other organizations, governments, non-profits and a variety of local partners while maintaining our own independence without a political agenda or religious orientation.
TEAM/PROGRAMME: HRD
GRADE: 5B
LOCATION: Gambella
Post Type: National
CHILD SAFEGUARDING:
Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE: –
The HR Assistant will be responsible for assisting in the recruitment and selection processes, filing proper documentation and; updating and inserting HR data in the database, following up on the renewal of contracts, following up ER administrator, responsible and ensuring the newly hired staff document send it to CO on time and follow up a pension with Government.
SCOPE OF ROLE:
Reports to: HR Coordinator
Job-specific roles and responsibilities
- Assist with day-to-day operations of the HR functions and duties.
- Assist in the overall staffing and selection process in order to ensure timely recruitment by contacting candidates, preparing contracts, etc,
- Facilitates the selection process in scheduling written tests and interviews in consultation with the HRDC and hiring managers;
- Document all recruitment documents in his/her personnel files.
- Assist in payroll preparation by providing relevant data (absences, leaves, new contracts, etc.)
- Support in the Following up renewal of contracts staff in the FO.
- Assist in registering new employees on the database /HRIS.
- Closely assist HR coordinator in monitoring the status of Timesheet daily, weekly and monthly of
The staff.
- Support the FO in the implementation of HR functions like D2P, mandatory training, etc.
- Assist in Following up the Annual leave balance of the staff to utilize as per the plan.
- Update staff data/personal files and collect required information;
- Make sure that in sending employees’ personal files/documents to CO on time.
- Follow up on pension updates with the responsible office under the guidance of the supervisor.
- Assist HR coordinator in conducting new staff orientation training;
- File education reimbursement & medical claim documents & consultancy documents;
- Assists the staff in providing the necessary information and service;
- Perform other related duties as required.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
- Holds the team and SCI Filed Offices accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved
Ambition
- Sets ambitious and challenging goals for his/her self takes responsibility for his or her own development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated thinks strategically
Collaboration
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity
- Honest, encourages openness and transparency
MINIMUM QUALIFICATION, EXPERIENCE, COMPETENCIES
Academic qualification
- BA or Diploma in Business Management; Public Administration or related social science fields from a recognized college/University.
Work experience
- One year of experience for BA holders or Two years of experience for diploma holders in office management.
Other Requirements
- Good computer skills and use in software like Microsoft Word, Excel, Access, etc
- Good command of written and spoken English.
- Willingness to work under pressure and extra hours
COMPETENCIES
SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.
Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organization.
- Engaging ( align with Collaboration, Creativity)
- Networking: Builds and uses a sustainable relationship to support the work of saving the children
- Working effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead, when to follow, and how to ensure effective cross-boundary working.
- Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination against persons with disabilities.
“We need to keep children safe and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Child Safeguarding Policy and Code of Conduct.”
Qualified women are highly encouraged to apply.